Project Cost Accounting Clerk (A/P)
Corporate Office, Wilmington, DE
Project Cost Accounting Clerk (A/P)
Position Summary
If you get genuine joy out of color-coded spreadsheets and finding that one invoice that everyone else swore didn’t exist—we see you. And we need you!
At EDiS, our Project Cost Accounting Clerk for Accounts Payable is the behind-the-scenes superhero who keeps the numbers straight, the records clean, and project teams on-track and informed. You’ll support our project managers and operations managers with client billing, subcontractor invoicing, cost monitoring, and just the right amount of squeaky-wheel-keeps-things-moving persistence.
If you’re the kind of person who treats every detail like it matters (because it does), and you know that great accounting is what makes great building possible, this might just be your next home team.
Your priorities will be:
- Invoicer Extraordinaire: Prepare monthly invoices so clean and accurate you want to frame them, as well as subcontractor payment applications, complete with all the backup. Your PMs will love you for it.
- Cost Tracker: Keep cost reports updated and aligned with supporting documentation – because numbers are most useful when they match reality!
- Billing Sleuth: Spot unbilled opportunities and fix them before they become missed ones. You’ll work closely with project teams to maximize timely, accurate client billing.
- Closing Support: Assist with monthly closings, tax filings, and year-end audit prep without breaking a sweat.
- Recordkeeping Royalty: Maintain organized, compliant, and audit-ready records across multiple projects, contracts, and vendors.
What’s your first step?
Typically, our hiring process follows the order below. We won’t move you on to the next round unless we’re serious about it, and we’ll let you know where you stand.
- First, we’ll review your resume. If you haven’t included references, you may be asked for them.
- Next, you’ll be invited to schedule a 30-minute screening call with a member of our team.
Day to Day you will:
- Communicate directly with Project Managers and Operations Managers to review contracts, change orders, billing status, and yes – what they owe you to keep things moving!
- Review charges, verify backup, and process vendor and subcontractor invoices.
- Update internal cost monitoring and billing reports.
- File monthly gross receipts tax.
- Respond quickly to questions, clarify issues, and make sure our accounting files are the single source of truth.
- Occasionally take on special projects, because you’re the kind of person we can ask for help!
Your Skills Look Like:
- Proficiency in Microsoft Office (especially Excel – you and formulas are besties).
- You’re organized, dependable, and love a clean and consistent folder structure.
- Comfortable communicating with all kinds of personalities – calm, clear, kind – and persistent.
- Strong math and proofreading skills, because details are kind of your thing.
- Familiar with general accounting principles, AP/AR, and job costing systems.
- Able to manage your own workload and priorities.
- You don’t gatekeep knowledge. You bring a “let’s get it done together” energy.
Your Experience Looks Like:
- High School diploma required; college courses in accounting preferred.
- 2+ years of accounting or bookkeeping experience.
- Experience in a high-volume, detail-driven environment.
- Familiarity with construction or project-based accounting a bonus (but not required – we can teach you).
Your Benefits Look Like:
- Medical and Dental Insurance
- 401(k) match
- Wellness Program
- Short & Long Term Disability
- Maternity & Paternity Leave
- Tuition reimbursement program.
What Every EDiS Employee Signs Up For:
- Work ethically and with integrity, always.
- Prioritize EDiS’ Project Zero Safety and Health program.
- Engage in, and are intentional about our impact on, EDiS’ Transformational Culture.
- Are a Premier Builder, implementing our processes and standards for every client.
- Pursue personal and professional growth and development.
- Serve as a caretakers of EDiS’ financial health, resulting in Profitable Growth and Shared Rewards.
- Build our company, individual, and client legacies through everything we do.
