Project Administrator
Corporate Office, Wilmington, DE
Project Administrator
Position Summary
Let’s be honest: no project gets done without someone behind the scenes keeping everything organized, documented, and moving forward. If you’re the kind of person who thrives on checklists, takes pride in neat and organized, and knows that the little things often make the biggest difference—you might be the Project Administrator we’re looking for.
At EDiS, our Project Administrators are an essential part of our project teams. You’ll work side-by-side with teams from start to finish. You’re the kind of person who reads “project administrator” and thinks, “Ah, yes—the one who herds the cats. Just call me T-Swift, Jr.” From project setup to fielding submittals and supporting project communication, you’re the air traffic controller of the team: calm, clear, and keeping everything moving forward.
Your priorities will be:
- The Organizer-in-Chief: You’ll create order from beneath the pile of digital files—keeping project documents, contracts, insurance certificates, and submittals as perfectly arranged as a rainbow-sorted spreadsheet.
- The Bid Wrangler: You’ll help assemble bid packages, track contractor submissions, and make sure everyone’s bringing their A-game (and the right paperwork).
- The Keeper of the Records: From kick-off meetings to closeout files, you’ll be the guardian of documentation. Think Hermione Granger with a filing system and a strong Wi-Fi connection.
- The Right-Hand Hero: You’ll be the go-to for your project leads—anticipating needs, keeping tasks on track, and giving “already done” energy before anyone even thinks to ask.
Day to Day you will:
- Review and track project documentation including contracts, insurance certificates, submittals, and closeout materials—making sure everything is current, complete, and compliant.
- Maintain accurate project records from start to finish, using tools like Microsoft Office, Adobe Acrobat/Bluebeam, and BuildingBlok when applicable.
- Assist in preparing bid packages and distributing documentation to contractors; track responses and follow up on required submissions.
- Support project meetings by scheduling, preparing materials, and taking and distributing clear, concise meeting notes.
- Coordinate internal processes with the project team.
- Communicate professionally with subcontractors, clients, and internal team members to keep tasks moving and information flowing.
- Assist with archiving project documentation post-completion and support general administrative tasks as needed.
Your Skills Look Like:
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and PDF software like Adobe Acrobat or Bluebeam.
- Highly organized with strong attention to detail—someone who double-checks the checklist.
- Clear, professional communicator—on phone, in person, and especially over email.
- Solid grammar and proofreading skills (because typos in contracts? Not on your watch).
- Comfortable juggling multiple tasks in a fast-paced, team-oriented environment.
- Able to maintain confidentiality and professionalism at all times.
- Open to feedback, eager to learn, and committed to doing great work—every day.
Your Experience Looks Like:
- High school diploma or GED required; 1–2 years of business school or equivalent training preferred.
- 1–2 years of demonstrated administrative support experience, ideally in construction, architecture, or a related field.
- Familiarity with standard business correspondence, formatting, and communication.
- Bonus points if you’ve supported project teams, worked with subcontractors, or helped coordinate internal processes and documents.
Your Benefits Looks Like:
- Medical and Dental Insurance
- 401(k) match
- Wellness Program
- Short & Long Term Disability
- Maternity & Paternity Leave
- Tuition reimbursement program.
What’s your first step?
Typically, our hiring process follows the order below. We won’t move you on to the next round unless we’re serious about it, and we’ll let you know where you stand.
- First, we’ll review your resume. If you haven’t included references, you may be asked for them.
- Next, you’ll be invited to schedule a 30-minute screening call with a member of our team.
What Every EDiS Employee Signs Up For:
- Work ethically and with integrity, always.
- Prioritize EDiS’ Zero Accidents safety and health program.
- Engage in, and are intentional about our impact on, EDiS’ Transformational Culture.
- Are a Premier Builder, implementing our processes and standards for every client.
- Pursue personal and professional growth and development.
- Serve as a caretakers of EDiS’ financial health, resulting in Profitable Growth and Shared Rewards.
- Build our company, individual, and client legacies through everything we do.
