Accounts Payable/Receivables Specialist

Wilmington, DE

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Accounts Payable/Receivables Specialist

EDiS’ Accounts Payable Specialist performs professional level accounting work in the maintenance and review of fiscal records. This position requires considerable knowledge of basic accounting principles and accounting functions. This individual is responsible for coordinating the review and approval of invoices for processing on a weekly basis. Additional responsibilities include performing monthly closings, maintenance of accounting files, preparation of reports, and financial analysis. This individual may be asked to assist with ad-hoc projects and general accounting support tasks when necessary.

Essential Duties and Responsibilities

  1. Effectively utilizes computerized accounting software programs to perform duties and responsibilities.
  2. Accurately reviews and codes invoices, scans for appropriate approval prior to payment.
  3. Prioritize invoices according to payment terms and potential discounts.
  4. Proficiently process check requests.
  5. Review and process credit card statements.
  6. Maintain up-to-date W9 and vendor files.
  7. Promptly respond to vendor inquiries.
  8. Reconcile vendor statements, research and correct discrepancies.
  9. Key and process open receivable invoices.
  10. Vouch and process EDiS Building Services and EDiS General Building Services invoices.
  11. Post weekly cash receipts.
  12. Process subcontractor payments.
  13. File monthly gross receipts tax.
  14. Provide management with a report showing open receivables.
  15. Efficiently assist in month end closing by processing the pre-paids and adjustments.
  16. Maintain files and documentation thoroughly and accurately, in accordance with company policy.

Qualifications/Competencies (Knowledge, Skills, Abilities)

  1. Proficient with Microsoft Office suite, including Word, Excel, and Outlook
  2. Ability to perform mathematical computations such as percentages, addition, subtraction, multiplication, and division quickly and accurately
  3. Basic accounting principles knowledge, documentation, and data analysis skills.
  4. Thorough knowledge of applicable accounts payable/general ledger/job costing systems, and procedures
  5. Knowledge of routine business correspondence formats (e.g., letters, memo, etc.)
  6. Must be well organized, detail oriented, reliable with a professional attitude
  7. Self-starter, goal oriented, and passionate about customer service
  8. Possess exceptional time management and multi-tasking skills
  9. Strong communication skills, both verbal and written (e.g., phone etiquette, business writing, client correspondence, etc.)
  10. Strong grammar and proofreading skills
  11. Respect for the need to maintain confidentiality of work items
  12. Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  13. Team oriented with the ability to positively interact with internal and external team members – reliable, honest, outgoing, friendly, approachable
  14. Open to direction and feedback, listens, and seeks clarification

Required Education and Experience

  1. High School diploma required, college courses in accounting preferred
  2. Experience working with Viewpoint Spectrum® software preferred
  3. 2+ years of Accounts Payable experience
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